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State Recovers From Delayed Implementation And Selects New System To Meet Its Needs

Public Sector: Project REcovery and IV"V Case Study

By: Panorama Consulting Group

Email: Panorama Consulting Group
Telephone: 720-515-1377 ext 117


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CLIENT OVERVIEW

  • Nearly 500 municipalities and 16 counties
  • About 13,000 full-time workers
  • First significant modernization of their legacy HR system and platform in over 30 years
  • Project scope: Applicant Tracking, Human Resource Administration, Benefits Administration, Payroll, Time Management, Employee and Managers Self-service

THE CHALLENGE

The client was in the process of implementing a new HRMS system and was about a year into implementation when they encountered serious issues with the software during the testing phase. They were concerned that some key business requirements were missed at the beginning of the project and left out of the system’s design and configuration. They engaged Panorama to perform a formal assessment of the project and identify gaps that existed between the state’s business requirements and the vendor’s software solution.

OUR APPROACH

During the project assessment, Panorama conducted workshops with client and vendor project personnel. We also reviewed the project’s completed deliverables and work products and performed a technical evaluation of the vendor’s software technical design specifications, testing plans and results.

We then reviewed the client’s defined business requirements and related business process documentation (e.g., process maps, swim lane diagrams and role descriptions).

Our findings concluded that the delivered software could not meet several of the state’s business requirements without significant customization and cost, and the proposed solution consisted of several subsystems that were not completely integrated.

The state was expecting to implement one integrated system housed in a single database. Instead, the state was installing an older version of the software that consisted of three different systems housed in three different databases.

Ultimately the state reviewed our project assessment results and decided to go with another software vendor. Based on our experience in the industry with similar clients, we provided the state with market intel on leading software providers that would be able to support their HCM and payroll operations.


" THE STATE WAS VERY PLEASED WITH THE RESULTS OF OUR ASSESSMENT, AND WE WERE SELECTED TO PROVIDE
INDEPENDENT VERIFICATION AND VALIDATION SERVICES FOR THE NEW SYSTEM IMPLEMENTATION TO INCREASE
THE LIKELIHOOD OF PROJECT SUCCESS."

Steve Ditty, Senior Project Manager, Panorama Consulting Group


INDEPENDENT VERIFICATION & VALIDATION

Ever since the project was restarted with the new vendor, Panorama has been performing the independent verification and validation consulting role. In this role, we are in charge of auditing the following project workstreams:

  • Executive Sponsorship
  • Project Management
  • Functional Teams (e.g., finance)
  • Organizational Change Management
  • Testing
  • Security
  • Integrations
  • Reporting
  • Data Migration

PROJECT RESULTS

  • The state was able to successfully terminate its existing ERP vendor.
  • The state is now implementing an HCM system that they are confident will fully meet their business needs, and it’s scheduled to go-live later this year.

Panorama Consulting Group is a technology-agnostic consultancy specializing in Digital Business Transformation and Enterprise Resource Planning (ERP) System Implementations for mid- to large-sized private- and public-sector organizations worldwide. This highly respected firm is 100% independent of software and technology vendor affiliation. They offer a phased and integrated approach to strategy alignment and execution, enabling each client to achieve its unique business transformation objectives by transforming its people, processes, and technology.

Panorama clients include multi-national conglomerates from Amazon Robotics to Valcor Engineering, as well as governmental entities, including state and local governments, municipalities, school districts, state offices of the attorney general, and tribal governments.

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